SINGAPORE

$297 bn

GDP (USD)
(2016)

2.0%

GDP Growth
(2016)

0.0%

Inflation
(2018)
 

HR Administration, HR Advisory Support, Payroll Management, Policies & Contracts

Absence Management, Benefits Outsourcing, Employee Benefits, Employee Wellbeing

Expense, BM Expense, Cloud HR - BM People, Flexible Benefits

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Bookkeeping, Company Insurance, Company Secretarial, Company Set Up

Co-Employment (PEO), On-Site Staffing, Recruitment, Work Visas

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The Black Mountain group of companies provide advice, support and solutions in Payroll, HR, Employee Benefits, HR systems, Co-employment (PEO) and Visa applications. Company administration services such as Company Incorporation, Company Secretary services, Professional Bookkeeping and Treasury services are also provided. Trading for nearly 20 years, over 300 clients, handling payroll funds in excess USD $70 million every month and experience of supporting large headcount operations. Some long standing clients include Zurich Insurance, Commonwealth Bank, Motorola, Haymarket Publishing, The London Stock Exchange and Hitachi.

 

The Singapore team of 10 staff based at offices in Jalah Bukit Merah offer a flexible approach to payroll where they work with a client’s existing technology and data or provide HR systems to manage employee data. Black Mountain are Payroll and HR professionals rather than just data processors so, in addition to computation work, they provide personalised guidance and support. Client’s data inputs and outputs are flexibly managed to fit in with the way they work rather than providing rigid frameworks. 

 

New client enquiries from clients in excess of 500 headcount, in the first instance, should go to Black Mountain’s CSO, Steven Fedor, steven.fedor@blackmountainhr.com.

 

HR ADMINISTRATION

Black Mountain offers a flexible range of outsourced HR solutions in Singapore, designed to fit the needs of your business, from fully outsourced HR support to software applications and HR. Black Mountain have an expert team local to Singapore who are ready to help you with all your HR needs. We can provide all the services that a leading company in-house HR department would offer.  In effect we can become a client’s HR department but on an outsourced, fraction of the cost effective basis.

Ongoing monitoring and implementation of HR policies to ensure compliance with Singapore employment legislation such as: maximum working week legislation, annual leave policy, maternity leave, child care leave, national service make up pay, CPF refunds

Managing Singapore withholding tax implications and ensuring compliance 

Working with your standard staff handbook or HR policies and factoring in compliance with Singapore employment legislation plus agreed cultural policy changes on your  behalf to produce Singapore  specific staff handbook

A dedicated payroll & HR manager, located in our Singapore office that can be contacted by email or telephone to offer advice or deal with any HR or payroll queries from new employees or company management

HR ADVISORY SUPPORT

We shall take care of all your HR administration needs and provide advice to ensure statutory compliance with Employer regulations both now and at all times as things may change. Black Mountain will advise of market trends and what is needed to be market competitive in recruiting, motivating and retaining staff.

Making recommendations on appropriate leave strategy and practice

Communicating any relevant changes in status of the employee, leavers and new starters  to the Singapore Inland Revenue department

Ongoing consultancy advice on employment issues, including contracts and benefits at no extra charge (Not including legal fees or CPA fees due to complex tax or legal  advice)

Employee relations support for managers advising and supporting with face to face meetings on disciplinary, grievance and termination matters

PAYROLL MANAGEMENT

Payroll can come with interesting challenges that are time-consuming as you ensure your computations are correct. Black Mountain offers a flexible payroll outsourcing service in Singapore so that you can retain control of your payroll function to suit your business. With experienced payroll professionals on hand, you can be sure that your payroll is in safe hands, as well as being compliant with up-to-date Government and payroll legislation.

Use a local PC based compliant payroll management system to keep employee data

Set up and register as your administrator for CPF 

Ensure high quality service delivery by backed by process maps 

Ensure anti money laundering regulation compliance

Use cloud based HR system with full CITIC Metals access to manage employee data

Flexibility with regards to the sending of information fitting with your requirements not ours

Multi currency payments to different bank accounts for if required

Interested in other locations?

Take a look at the other territories we cover!

BENEFITS OUTSOURCING

Provide a fully outsourced audit of benefits provision and design for companies with an acquisitive history or fast growth

Report or support you in untangling benefits provision, understanding contractual promises and auditing the practices, solutions and design of benefits​

Provide highly experienced staff to work in house on employee benefits projects, however long the time period

EMPLOYEE BENEFITS

Recommendations and set up of your Hong Kong Mandatory Provident Fund (MPF) schemes

Recommendations and set up of any medical insurance plans

Recommendations and set up of any employee risk benefits including life insurance, accidental death and dismemberment, disability insurance, critical illness insurance

Obtain quotations from various risk insurers for the annual insurance renewal

Review insurance renewal policies to make sure all terms and conditions are correct

EMPLOYEE WELLBEING

We can help with using technology to track and report on the efficiency of each element of a wellbeing programme​

Black Mountain can advise and guide you on which of the myriad of solutions will work best to meet your company's objectives

Black Mountain can tailor a targeted plan to help support initiatives that are working and build in new solutions

CLOUD HR - BM PEOPLE

Black Mountain has developed BM People to fit in with the way you wish to do business and if our standard system does not fit, we will work with you to customise parts of the system so that you and your organisation can get the most out of this powerful cloud based HR system. 

Being a Cloud based online system if you require the full details of the data that is kept on your employees it is available to you 24/7. We provide bespoke user guides to our clients to ensure absolute satisfaction.

A cloud based, data secure and structured database for all employee personnel data

A cloud based portal providing universal access for staff to uploaded company policies and any related uploaded forms that have been created for the system

Ongoing email and telephone support for the Company’s designated Key System Administrator

Records all the different leave variants such a holiday, sickness, maternity, paternity, unpaid leave, compassionate leave, etc.

At a glance calendar view of absences to identify anomalies in staff absence

A paperless online system that can accommodate both goal achievement and behaviours assessment

EXPENSES - BM EXPENSE

The online expense management system developed by Black Mountain. BM Expense is a secure expense management system with powerful, unique features created purely to make your expense management effortless for any organisation, large or small.

Auto Scan: A feature which enables an automatic detection of date, merchant, category and amount of any receipt uploaded or captured

Smart Phone Accessibility: Mobile app available and supported by iOS, Android and Google

Multi Level Approval: Create a custom approval hierarchy for your organisation

FLEXIBLE BENEFITS

Available to companies who are not usually able to have a platform, due to cost and/or insurer risk aversion

Black Mountain can provide support and advise on benefits for the platform​

The system can be branded to your company

14 DAY FREE TRIAL

Contact us to find out more about our free trial or demos for our HR, Expense or Benefit systems

CO-EMPLOYMENT (PEO)

Black Mountain provides a service that is tailored to any client requirements in Singapore. The following is a list of key tasks that are usually provided by Black Mountain as part of a PEO solution.

Drafting the contract of employment for the contract staff ensuring Singapore compliance and then agreeing the final version subject to authorization from the client

On boarding the staff and making sure they are aware of Black Mountains and the clients' role in their engagement

Set up and management of statutory and voluntary benefit plans required such as:
- Central Provident Fund (CPF)
- Workers Compensation Insurance (ECI)
- Medical and Dental plans if required
- Life & Disability Plans if required

Inducting staff into Singapore employment and providing them with policies and contact details for members of the Black Mountain team that will support their employment in Singapore

Payroll and tax filing reporting

ON-SITE STAFFING

Manpower plan developed including mix of skill sets, timescales, training, reporting structure

All employer administration, social security, tax and statutory filing handled by Black Mountain

Time required on site can flex as business needs change over time

RECRUITMENT

Black Mountain leverages its HR expertise on behalf of it’s clients to keep their recruitment costs down by providing recruitment services on a fixed fee basis rather than a percentage of salary.  We charge for the work we do, not for work based on the pay levels of the staff being recruited.

For the Singapore market where there are over 50 newspapers, a plethora of recruitment agencies and job boards, we use the most appropriate route to recruit, balancing high candidate quality with a cost effective solution.

Review job specification, advise on the cultural factors affecting choice of job title, renumeration and design recruitment campaign

Assist with development and timely posting of job advertisements on relevant media, networks and dealing directly with recruitment channels on client's behalf

Advise on appropriate employee benefits, develop job offer letter and employment contract

Arrange interviews with potential candidates for Managers

WORK VISAS

Black Mountain have more than 20 years' experience in the field of recruitment in Singapore and in addition to providing visa services for our clients, we are also entrusted by globally leading consultancies to do the work on their behalf. 

In Singapore the employer must demonstrate that they have tried to get a local but cannot find one with the requisite  skills or knowledge. Needing company specific skills make it easier to relocate employees from other locations. The Employee must be able to provide evidence that they have the requisite skills/knowledge/qualifications.

Black Mountain will manage the whole process. A few key features of our services are found below.

Managing all the administration and processes in obtaining employment visas and dependent visas for expatriate employees and their family

Ensuring any policy changes from the Hong Kong Immigration Department are always factored into applications and ensuring compliance 

Utilising our experience of immigration division procedures and preferences to put together a persuasive case to obtain visa approval  

BOOKKEEPING

Producing monthly, quarterly and annual financial management accounts and financial reports in a format agreed with the client so that information can be seamlessly added into their overseas financial management system. We produce reports the way you want them. Completing monthly, quarterly and annual management accounts ready for the statutory annual “Profits Tax Return” submission. Coordinating end of year audit by a cost effective independent Auditor and then filling the “Profits Tax Return”. 

As a one stop solution provider we can easily integrate payroll  and statutory employer expense information into the management accounts. Improving accuracy, saving time and reducing costs.

Set up a chart of accounts in an online accounts system

Logging and storing all transaction records in accounting system

Preparation of monthly, quarterly and annual management accounts

Financial Reporting format tailored to your preference

COMPANY INSURANCE

In the first instance, Black Mountain Insurance Brokers Limited (BMIBL) would obtain quotations from all of the main risk insurers who provide the relevant insurance to gauge the cost of each benefit and allow you to make decisions on what benefits are required. 

Obtain quotations from various risk insurers for the annual insurance renewal

Review insurance renewal policies to make sure all terms and conditions are correct

Complete all joiner and leaver administration

Assist you with difficult claims

COMPANY SECRETARIAL

It is a requirement in Singapore that each company must have a company secretary and that the Company Secretary must be a Singapore based company or a private resident in Singapore. The Company Secretary cannot be the sole Director. Below is some key features of company secretarial responsibilities for the business in Singapore and Black Mountain can provide all services ensuring complete compliance with all legislative requirements.

Representation: Acting as your corporate Company Secretary on all statutory matters

Registered Office Services: Providing a Registered Office address with Singapore Authorities, mail management and mail forwarding. Completion and statutory filing of all documentation relating to the registered Office address

Record keeping: Maintenance of all statutory records. Assuring confidential and secure data back up in line with Singapore data protection ordinances

Annual returns: preparing and filing Annual Return with Singapore ACRA 

Compliance: Managing ongoing statutory compliance, managing share registration matters, governance issues, etc.

COMPANY SET UP

Pursuant to the Companies Law, a Singapore company needs one company secretary, at least one director and at least one shareholder and have a physical Singapore address.  The director and shareholder can be the same person. Directors and shareholders in a Singapore company can either be an individual or a corporation. A director or shareholder can be any nationality however one director must be a Singapore resident. The company secretary must be a Singapore resident or a Singapore incorporated company. 

Black Mountain can act as your company secretary, provide a registered office address and manage the whole company set up process from start to finish on your behalf.

Advising and managing the information and documentation gathering needed for set up

Company name search and filing name with the Singapore Registrar of Companies

Preparation of all Incorporation documents, registering the company  & obtaining the certificate of incorporation 

Registering for GST if applicable based on turnover projections or business model