Hong Kong

With our head office located in Central Hong Kong and over 25 years’ experience, you can be assured that our local team with expert knowledge will provide you and your company with a gold standard service.

Our solutions

Corporate

Bookkeeping, Company Insurance, Company Secretarial, Company Set Up, Policies & Contracts, Work Visas

Payroll

Global Payroll System, Payroll Management

People & HR

Co-Employment (PEO), HR Administration, HR Advisory, On-Site Staffing, Recruitment, Learning & Development

Benefits

Absence Management, Benefits Outsourcing, Employee Benefits, Employee Wellbeing

Technology

Cloud HR System, Expense Management, Performance Appraisal, Timesheets

Corporate

Bookkeeping

 

Black Mountain have developed this service to fit in with the way you wish to do business and will work with you to set up a process whereby we can obtain the data to input the information as simply as possible. Black Mountain use either Xero or another online system which means that, at any time, if you require the full details of the accounts, they are available to you 24/7. 

• Set up a chart of accounts in an online accounts system

• Assist the auditors with the year end review of the figures and tax computations

Company Insurance

 

In the first instance, Black Mountain Insurance Brokers Limited (BMIBL) would obtain quotations from all of the main risk insurers who provide the relevant insurance to gauge the cost of each benefit and allow you to make decisions on what benefits are required. 

 

• Obtain quotations from various risk insurers for the annual insurance renewal

• Review insurance renewal policies to make sure all terms and conditions are correct

Company Secretarial

 

As your Company Secretary, Black Mountain will be responsible for ensuring that the company is compliant with statutory and legal requirements as well as documenting any changes to directors, shareholders and the registered address. Our experienced Company Secretarial staff will make sure clients are fully compliant and provide advice when required. We can also provide an address for a registered office if this is required. The registered office is where all the Company related Government correspondence will be sent.

 

Below are the tasks that Black Mountain will complete whilst undertaking the Company Secretarial service for your company in Hong Kong. If you wish to have a better understanding of how we can help, please get in touch.

• Be the named company secretary on all official documents

Company Set Up

 

Below are the tasks that Black Mountain will complete to set up a company in Hong Kong and therefore make sure the Company is compliant each year and the books are kept in line to allow an easy Hong Kong audit.

• Check the name is available and submit forms (electronic or hard copy)

• Produce 5 hard copy and 1 soft copy of standard M&A documents

• Provide an address to be used and the registered address of the company

• Register the name and the first shareholders and directors

Work Visas

 

Black Mountain has been assisting clients in obtaining Hong Kong employment visas for nearly 20 years. In addition to providing visa services for our clients, we are also entrusted by globally leading consultancies to do the work on their behalf.

In Hong Kong the employer must demonstrate that they have tried to get a local but cannot find one with the requisite skills or knowledge. The need for company specific skills makes it easier to relocate employees from other locations. Black Mountain will manage the whole process. A few key features of our services are found below:

• Managing all the administration and processes in obtaining employment visas and dependent visas for expatriate employees and their family

• Ensuring any policy changes from the Hong Kong Immigration Department are always factored into applications and ensuring compliance

Payroll

Global Payroll System

 

Our chosen global payroll system is simple, smart and secure. It will connect and integrate all your local payrolls in one common global platform. Streamlining and automating processes. Strengthening oversight and controls. Creating unparalleled data access and visibility.

 

This system is designed to support and inter-operate with any local payroll solution, so you can keep your existing vendor or swap in any new local payroll solution, while benefiting from the integration, automation, management controls and compliance that our Global Payroll System has to offer.

 

Below are some of the key benefits of adopting this software:

• Less Risk

• Lower Cost

• More Flexibility

• Fast Implementation

Payroll Management

 

Payroll is an essential business function, which can come with interesting challenges like some time-consuming manual reporting. With our experienced in country payroll professionals located in the heart of Hong Kong, you can be sure that payroll is in safe hands, as well as being compliant with up-to-date tax and employee legislation.

 

Black Mountain target the essential tasks in Payroll Management to ensure that you and your company are compliant with all Hong Kong employment legislation and ordinances. Below are some of the tasks Black Mountain undertake whilst performing your Payroll:

 

• Use a local compliant payroll management system to keep employee data

People

Co-Employment (PEO)

 

Black Mountain offer a tailor-made service across the company and it continues with Co-Employment (PEO) in Hong Kong. Black Mountain’s local team will offer assistance with co-employment and a single point of contact, offering flexibility and professionalism.

 

• On boarding the staff and making sure they are aware of Black Mountain’s and the client’s role in their engagement

• Inducting staff into Hong Kong employment and providing them with policies and contact details for members of the Black Mountain team that will support their employment in Hong Kong

HR Administration

 

Black Mountain offers a flexible range of outsourced HR solutions in Hong Kong, designed to fit the needs of your business, from fully outsourced HR support to software applications and HR, as well as employment law. With a team of highly professional HR consultants local to Hong Kong at your disposal you can be sure that you are providing the very best HR solution for your employees and, at the same time, protecting your organisation.

• Provide Black Mountain standard templates such as offer letters, employment contracts and an HR handbook

• Management of annual leave, sick leave and other leave policies by use of our cloud based system, e-leave

• A dedicated HR Manager(s): located in Hong Kong that can be contacted via email or telephone to offer advice or deal with HR queries for managers and employees

• Review any existing HR handbook and policies and advise if they are compliant with Hong Kong employment legislation

HR Advisory

 

We provide services to ensure your statutory compliance as an employer, providing HR expertise on tap as it is needed. We ensure contracts and policies are not only compliant but match the culture. We advise of market trends and what is needed to be market competitive in recruiting, motivating and retaining staff.

• Allocate an experienced HR Manager as the lead account manager for BIPO’s clients  to ensure they build up a good knowledge of the business, in particular the employment issues and activities

• HR advisory support on statutory policy requirements, staff termination, disciplinary and grievance issues, recruitment, terms and conditions of employment queries, maintenance of good employee relations and also market best practice

On-Site Staffing

 

Below are some of the key features of our On-Site Staffing service in Hong Kong. For a full breakdown of how this service can benefit you, please go to the Contact Us page and get in touch.

 

• Manpower plan developed including mix of skill sets, timescales, training, reporting structure

• All employer administration, social security, tax and statutory filing handled by Black Mountain

Recruitment

 

As your business grows either within or into Hong Kong, Black Mountain can assist with recruiting staff. Within our team, we have a recruitment specialist and former headhunter. For the Hong Kong market where there are over 50 newspapers and  a plethora of recruitment agencies, we offer expert advice on the best route to recruitment and manage the administration associated with recruitment.

• Work with you to develop the job specification, advise on the cultural factors effecting choice of job title, agree the best recruitment campaign

• Initial advice on market competitive employee benefits, entitlements and salary levels to attract the best staff whilst at the same time not over paying

Benefits

Benefits Outsourcing

 

Below are some of the key features of Black Mountain’s ‘Benefits Outsourcing’ service:

 

• Provide a fully outsourced audit of benefits provision and design for companies with an acquisitive history or fast growth

• Report or support you in untangling benefits provision, understanding contractual promises and auditing the practices, solutions and design of benefits

Employee Benefits

 

Black Mountain has high level benefits consultants with big organisation experience whose clients include the Bank of England, Financial Times, and Amazon to name a few. However, we are not a huge organisation so we  can provide a streamlined, cost effective and high touch service to our clients. In short we offer big company expertise but with more flexibility and support for clients and at a more cost effect rate.

• Recommendations and set up of your Hong Kong Mandatory Provident Fund (MPF) schemes

Employee Wellbeing

 

Below are some key features of our Employee Wellbeing service, highlighting how it can benefit your organisation.

• We can help with using technology to track and report on the efficiency of each element of a wellbeing programme

• Black Mountain can advise and guide you on which of the myriad of solutions will work best to meet your company’s objectives

• Black Mountain can tailor a targeted plan to help support initiatives that are working and build in new solutions

Think we can assist you in Hong Kong? Want to hear about other locations we operate in?

See how our independent advice can source the perfect technology for your organisation

Technology

Cloud HR System

 

With so many choices and varying prices, it can be near impossible to know which Cloud HR System works for you. Black Mountain remove this headache by looking through our trusted partners to find the best HR solution for your organisation.

 

With systems which can be used to manage your employee HR data across multiple countries in one system, facilitating head office access to see all records, leave, sickness, HR details and much more, all in one cloud based system.

 

Below are just some of the benefits you can expect to gain from Black Mountain assisting you with your Cloud HR System:

 

Data Security

Acting as a HR intranet for your staff, our system has a secure online login through encrypted password credentials. An easily updated platform for hosting all company policies and any related forms staff may need

 

Accessibility

A secure & structured database for all employee personnel files accessible by smart phone, iPhone, tablet Mac or PC through a single sign-on functionality. Provides your employees with an international standard of HR delivery, wherever their location

 
Customer Support

One-to-one key administrator training on how to use the system, a thorough user guide, help videos and telephone & email helplines

 

Expense Management

 

An online expense management system is a secure expense management system with powerful, unique features created purely to make your organisation’s expense management effortless for any sized organisation; large or small. Below are some of the key benefits you can expect to see should you adopt one of our selected Expense Management Systems:

Setting Budgets

Set limits for your employees or departments so they don’t go over set expenditure budgets

 

Custom Approval Hierarchy

Set custom approval hierarchies to allow multiple approval levels to suit any organisational structure

 

Customer Support

All of our chosen Expense Management Systems are supported by Android, iOS, Mac and PC. Use the mobile app or desktop version to create or approve your expenses

 
 

Performance Appraisal

 

When employee performance appraisals only happen once a year, it’s tough to make them accurate and meaningful. Our selected performance appraisal software cuts to the heart of effective performance management, using a few brief questions that encourage action while limiting subjectivity and speculation. The result? Higher engagement, more accurate reflections of employee performance, and more chances to address problems in the moment instead of six months from now.

 

Below are some of the key benefits of adopting this software:

 

Understand Your Employees

Help managers understand when, where, and how to help their people, we’ve created employee performance reports. They’re a simple, visual way to compare performance and engagement individually, by department, and across the entire company.

 

Grow Performance
51 percent of employees prefer to receive feedback as they complete projects or through one-on-one meetings with their managers. Employees and managers can set and track multiple goals right inside our performance appraisal software.
 
Analyse Performance Data
Do you know how each department sees your company, which teams feel most valued, or how and why your performance has changed over time? Company performance reporting can tell you.

Timesheets

 

When employee performance appraisals only happen once a year, it’s tough to make them accurate and meaningful. Our selected performance appraisal software cuts to the heart of effective performance management, using a few brief questions that encourage action while limiting subjectivity and speculation. The result? Higher engagement, more accurate reflections of employee performance, and more chances to address problems in the moment instead of six months from now.

Below are some of the key benefits of adopting this software:

 
Record Hours
Ditch messy paper timesheets. Employees simply clock in and out of work via Deputy, and our software creates an accurate digital timesheet.
 
Verify Timesheets
Make sure staff are in the right place at the right time. Your team can verify their timesheets with a GPS location stamp or facial recognition
 
Approve & Export
Reduce the admin in your life. Managers can approve timesheets individually or in bulk. And it only takes one tap to export timesheets to your payroll software.

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