HONG KONG

$321 bn

GDP (USD)
(2016)

2.0%

GDP Growth
(2016)

1.7%

Inflation
(2018)
 

HR Administration, HR Advisory Support, Payroll Management, Policies & Contracts

Absence Management, Benefits Outsourcing, Employee Benefits, Employee Wellbeing

Expense, BM Expense, Cloud HR - BM People, Flexible Benefits

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Bookkeeping, Company Insurance, Company Secretarial, Company Set Up

Co-Employment (PEO), On-Site Staffing, Recruitment, Work Visas

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Black Mountain works closely with the Fortus Group, our trusted HR partner in Brazil. Maxwell Brewster, Director of International Clients for the Fortus Group, recently prepared an article for us, explaining key differences with Brazilian labor laws compared with those in New York. It makes for an informative read.

Although the Brazilian labor reform came into effect in November 2017, the subject is still a cause for much discussion, both for and against. When compared to other countries, one notes that the difference is large, even after this minor modification. It is a fact that many would say that in Europe and the United States, job opportunities, working conditions and wage levels are very different from Brazil. Even so, the topic often comes up.

HR ADMINISTRATION

Black Mountain offers a flexible range of outsourced HR solutions in Hong Kong, designed to fit the needs of your business, from fully outsourced HR support to software applications and HR, as well as employment law. With a team of highly professional HR consultants local to Hong Kong at your disposal you can be sure that you are providing the very best HR solution for your employees and, at the same time, protecting your organisation.

Provide Black Mountain standard templates such as offer letters, employment contracts and an HR handbook

Management of annual leave, sick leave and other leave policies by use of our cloud based system, e-leave

A dedicated HR Manager(s): located in Hong Kong that can be contacted via email or telephone to offer advice or deal with HR queries for managers and employees

Review any existing HR handbook and policies and advise if they are compliant with Hong Kong employment legislation

HR ADVISORY SUPPORT

We provide services to ensure your statutory compliance as an employer, providing HR expertise on tap as it is needed. We ensure contracts and policies are not only compliant but match the culture. We advise of market trends and what is needed to be market competitive in recruiting, motivating and retaining staff.

Allocate an experienced HR Manager as the lead account manager for BIPO’s clients  to ensure they build up a good knowledge of the business, in particular the employment issues and activities.

HR advisory support on statutory policy requirements, staff termination, disciplinary and grievance issues, recruitment, terms and conditions of employment queries, maintenance of good employee relations and also market best practice

Employee relations support for managers advising and supporting on disciplinary, grievance and termination matters

Employee relations support for managers advising and supporting with face to face meetings on disciplinary, grievance and termination matters

PAYROLL MANAGEMENT

Black Mountain target the essential tasks in Payroll Management to ensure that you and your company are compliant with all Hong Kong employment legislation and ordinances with our local payroll team in Hong Kong.

Use a local compliant payroll management system to keep employee data

Register as the administrator for your MPF

Develop with you standard forms for data transfer

Ensure full compliance with Hong Kong employment law regulations

Use cloud based HR systems to manage employee and payroll data

Issue IR56B to employees and post onto e-pay system

Dedicated and named Payroll Manager to handle calls and queries from management and employees

Interested in other locations?

Take a look at the other territories we cover!

BENEFITS OUTSOURCING

Provide a fully outsourced audit of benefits provision and design for companies with an acquisitive history or fast growth

Report or support you in untangling benefits provision, understanding contractual promises and auditing the practices, solutions and design of benefits​

Provide highly experienced staff to work in house on employee benefits projects, however long the time period

EMPLOYEE BENEFITS

Recommendations and set up of your Hong Kong Mandatory Provident Fund (MPF) schemes

Recommendations and set up of any medical insurance plans

Recommendations and set up of any employee risk benefits including life insurance, accidental death and dismemberment, disability insurance, critical illness insurance

Obtain quotations from various risk insurers for the annual insurance renewal

Review insurance renewal policies to make sure all terms and conditions are correct

EMPLOYEE WELLBEING

We can help with using technology to track and report on the efficiency of each element of a wellbeing programme​

Black Mountain can advise and guide you on which of the myriad of solutions will work best to meet your company's objectives

Black Mountain can tailor a targeted plan to help support initiatives that are working and build in new solutions

CLOUD HR - BM PEOPLE

Black Mountain has developed BM People to fit in with the way you wish to do business and if our standard system does not fit, we will work with you to customise parts of the system so that you and your organisation can get the most out of this powerful cloud based HR system. 

Being a Cloud based online system if you require the full details of the data that is kept on your employees it is available to you 24/7. We provide bespoke user guides to our clients to ensure absolute satisfaction.

A cloud based, data secure and structured database for all employee personnel data

A cloud based portal providing universal access for staff to uploaded company policies and any related uploaded forms that have been created for the system

Ongoing email and telephone support for the Company’s designated Key System Administrator

Records all the different leave variants such a holiday, sickness, maternity, paternity, unpaid leave, compassionate leave, etc.

At a glance calendar view of absences to identify anomalies in staff absence

A paperless online system that can accommodate both goal achievement and behaviours assessment

EXPENSES - BM EXPENSE

The online expense management system developed by Black Mountain. BM Expense is a secure expense management system with powerful, unique features created purely to make your expense management effortless for any organisation, large or small.

Auto Scan: A feature which enables an automatic detection of date, merchant, category and amount of any receipt uploaded or captured

Smart Phone Accessibility: Mobile app available and supported by iOS, Android and Google

Multi Level Approval: Create a custom approval hierarchy for your organisation

FLEXIBLE BENEFITS

Available to companies who are not usually able to have a platform, due to cost and/or insurer risk aversion

Black Mountain can provide support and advise on benefits for the platform​

The system can be branded to your company

14 DAY FREE TRIAL

Contact us to find out more about our free trial or demos for our HR, Expense or Benefit systems

CO-EMPLOYMENT (PEO)

Black Mountain offer a tailor-made service across the company and it continues with Co-Employment (PEO) in Hong Kong. Black Mountain's local team will offer assistance with co-employment and a single point of contact, offering flexibility and professionalism.

On boarding the staff and making sure they are aware of Black Mountain’s and the client’s role in their engagement

Inducting staff into Hong Kong employment and providing them with policies and contact details for members of the Black Mountain team that will support their employment in Hong Kong

Set up and management of statutory and voluntary benefit plans required such as:
- Mandatory Provident Fund (MPF)
- Employers Compensation Insurance (ECI)
- Medical and dental plans if required
- Life & disability plans if required

A dedicated HR Manager, located in our Hong Kong office, that can be contacted in person, by email or telephone at any time to offer advice or deal with small HR queries from the either the contracted employee/s or yourself

Completion of employment visa applications required

ON-SITE STAFFING

Manpower plan developed including mix of skill sets, timescales, training, reporting structure

All employer administration, social security, tax and statutory filing handled by Black Mountain

Time required on site can flex as business needs change over time

RECRUITMENT

As your business grows either within or into Hong Kong, Black Mountain can assist with recruiting staff. Within our team, we have a recruitment specialist and former headhunter. For the Hong Kong market where there are over 50 newspapers and  a plethora of recruitment agencies, we offer expert advice on the best route to recruitment and manage the administration associated with recruitment.

Work with you to develop the job specification, advise on the cultural factors effecting choice of job title, agree the best recruitment campaign

Initial advice on market competitive employee benefits, entitlements and salary levels to attract the best staff whilst at the same time not over paying

Monitor the recruitment campaign progress and keep you posted on response rates and quality of applications

If necessary for senior or specialist posts, negotiate with the recruiters on your behalf to get a rate for the successful hire as low as possible

WORK VISAS

Black Mountain has been assisting clients in obtaining Hong Kong employment visas for nearly 20 years. In addition to providing visa services for our clients, we are also entrusted by globally leading consultancies to do the work on their behalf. 

In Hong Kong the employer must demonstrate that they have tried to get a local but cannot find one with the requisite skills or knowledge. The need for company specific skills makes it easier to relocate employees from other locations. 

Black Mountain will manage the whole process. A few key features of our services are found below.

Managing all the administration and processes in obtaining employment visas and dependent visas for expatriate employees and their family

Ensuring any policy changes from the Hong Kong Immigration Department are always factored into applications and ensuring compliance 

Utilising our experience of immigration division procedures and preferences to put together a persuasive case to obtain visa approval  

BOOKKEEPING

Black Mountain have developed this service to fit in with the way you wish to do business and will work with you to set up a process whereby we can obtain the data to input the information as simply as possible. Black Mountain use either Xero or ZohoBooks online systems which means that, at any time, if you require the full details of the accounts, they are available to you 24/7. 

Set up a chart of accounts in an online accounts system

Assist the auditors with the year end review of the figures and tax computations

Produce monthly management accounts in line with agreed chart

Provide advice and assistance to management 

COMPANY INSURANCE

In the first instance, Black Mountain Insurance Brokers Limited (BMIBL) would obtain quotations from all of the main risk insurers who provide the relevant insurance to gauge the cost of each benefit and allow you to make decisions on what benefits are required. 

Obtain quotations from various risk insurers for the annual insurance renewal

Review insurance renewal policies to make sure all terms and conditions are correct

Complete all joiner and leaver administration

Assist you with difficult claims

COMPANY SECRETARIAL

Be the named company secretary on all official documents

Prepare and file the annual return and manage the compliance issues

Manage the change of registered office, name, share capital and share allotments once per year

Provide a registered office address for the all compliance requirements

Maintain the statutory documents

COMPANY SET UP

Below are the tasks that Black Mountain will complete to set up a company in Hong Kong and therefore make sure the Company is compliant each year and the books are kept in line to allow an easy Hong Kong audit.

Check the name is available and submit forms (electronic or hard copy)

Produce 5 hard copy and 1 soft copy of standard M&A documents

Provide an address to be used and the registered address of the company

Register the name and the first shareholders and directors